PROCESSING PERSONAL INFORMATION
The below sections cover how your personal data is gathered and processed when you use any of the Xpecode Company’s projects, including any of its sections and subdomains.
1. Database Controller
Xpecode is the database controller which is responsible for the processing of Users’ personal information on the Website.
You can send an email to firstname.lastname@example.org to raise any questions, request or exercise of right regarding personal data protection.
2. Terms & Conditions for Website Use
If you are of legal age, you may only legally contract for our services and agree to our Terms & Conditions. All of our services are meant for adults. The person of legal age who has parental responsibility for the minor or is in charge of their care or education must inspect and accept them on behalf of the child. Despite the foregoing, you cannot legally enter into any of the contracts we offer if you are a minor in compliance with our terms and conditions.
3. Our objectives and legal bases from collecting data
Your personal information is processed for a variety of reasons. Every processing must have one of the legal justifications permitted
by the rule:
- Approval: you have given your informed, unequivocal and specific approval to the processing of your personal information which is used for a specific purpose.
- Obligation by Law: the law requires certain information on regular basis to certain institutions (for example: Tax Authority).
- Contract Execution: The information is strictly required in order for us to supply you with our services or to carry out the terms of our agreement with you.
Regarding the reasons for which we will use your data, the following legal bases will be used through our website:
4. Contractual relationship with our registered users
When you register as a user, we request the personal information that we need for the management and fulfillment of our contractual relationship with you. We do not request, collect or process any special categories of personal data (those that reveal ethnic or racial origin, political opinions, religious or philosophical convictions, union membership and information on health, orientation and sexual life, genetic or biometric data).
When you are requested to provide personal data identified as necessary, due to legal obligation or in accordance with our contracting conditions, and you refuse to provide them, we may not be able to formalize said contract or provide the service, which will be communicated to you properly.
Personal information processed: Email address, full name, address
How do we advertise?
with social networks, using audience segmented by interests, not created by us. Thus, we can only identify you if you register as an user on our website. Our lawful rule is the economic interest of getting new clients through personalized advertising of our products through social media platforms).
Personal information processed: We don’t handle personal information; instead, we choose the user groups to which ads will be shown based on platform segments like country, age ranges and interests. These platforms give us aggregated data on how each campaign performed, but we are unable to identify the specific users that registered as a result of it.
Retargeting: We target users who have visited our website and left without registering by showing them advertisements on other websites. In this case, our basis legitimacy is your approval (given both on our Website and third party websites where advertisements are viewed).
Email Communication: We will send you electronic commercial communications if you have subscribed to our news letter. In any case, we will do so as long as you have not expressed your willingness to stop receiving such updates (you can do so comfortably by unsubscribing from the news letter). Thus, our legal basis is our legitimate interest (to offer you commercial data about our services similar to those that you have already ordered or about which you have requested information).
Advertisements on our Website
We will display personalized advertisements on our Website, When you enter your email address on our website (either to log in, or to sign up to a newsletter, or similar) we may share personal or other information that we collect from you, such as your email.
Based on our legitimate interest, we would like to know your opinion about our products in order to improve the functionality and performance of our products.
When you contact for information or support, we process your data in order to help you, based on your approval expressed in your own request.
In order to evaluate your hiring when you apply to a job at our Company, we process your personal information with your approval.
Personal data processed: CV and/or cover letter provided to support you application.
Legally binding processing.
Regardless of whether we grant your approval, there are times when we must process and/or transfer some personal data to different authorities because we are required to do so by various laws.
For how long do we keep your data
We process your personal data only for the necessary period of time, depending on each case.
- As long as you are a registered user, your data is saved in our database.
- You can request data deletion by contacting us via email email@example.com
5. Data Update
In order to keep the data in our systems accurate and up-to-date at all times, we kindly ask you to notify us once you have done any changes to your data. In this way, you guarantee and represent that the information and data you have given us is true, correct, and up-to-date.
6. Data Disclosure
• Hosting, broadband, IT security or web analytics providers.
• Payment platforms, banks and companies involved in the transaction process, to ensure the fulfilment of the necessary transactions.
• Advertising platforms
• Recruitment management platforms.
• User support management platforms.
• Lawyers, auditors, legal and accounting consultancy services and financial institutions.
The growth of business activities at Xpecode Company depends on these third-party services. A contract defining the obligations of the data processor toward the data controller governs the processing of personal data at all times (us). Personal data will never be used for other reasons and will be handled in accordance with the Xpecode Company’s policy guidelines, privacy statement, and any relevant data protection regulations. In keeping with our dedication to protecting your privacy and your right to data protection, we only work with top service providers who are innovators in their fields.
7. Rights of the user
We guarantee the exercise of rights established in the General Data Protection.
You can exercise the rights described below in the following ways: logging in the User account by clicking on this link, through the support form available on the Website or by emailing us at firstname.lastname@example.org
Please note that Xpecode Company may require you to verify your identity before taking action on the request for the exercise of rights.
You have the following rights:
- A clear report on how we process your personal information
- Right to request a copy of the information we hold
- Right to update or edit the information we have if it is incorrect.
- Right to request that we remove personal data from our databases.
- Right to obtain and reuse personal data for your own purposes
- Right to deny at any time the approval previously given to any of our processing of your personal data.
To protect User’s personal information from loss, misuse, unauthorized access, disclosure, or alteration, we have put in place rigorous security safeguards.
For instance, Secure Socket Layer (SSL) technology is utilized during data transmission to safeguard your personal information, which ensures secure and encrypted communication between your device and our servers.
9. Complaint submission
If you do have any complaint about the way we process your data, you can contact us by sending an email to email@example.com